General Operating Procedures

BENEFITS

University Benefits are available to employees designated as full-time (75% or greater) salaried, exempt and non-exempt staff. Detailed information is available from the Benefits office, 103 Annex, ext. 1-7447.

BUILDING CONCERNS

Most building issues are handled on a departmental basis. Major problems concerning security, door keys and locks, temperature control, maintenance, custodial issues, and mechanical and electrical functions should be referred to the Building Manager. For minor building requests, please send an Email to "Building." Significant building changes such as, rearrangement of personnel in work areas, lock changes, addition of equipment that may conflict with fire code, or other similar changes, must be approved through the Human Resources Manager and/or the Director of Finance and Administration.

CHANGE IN STATUS

Notify your supervisor and the Human Resources Manager with name, address, telephone number, exemption and marital status changes, so your records can be kept current. The University Benefits Office, ext. 1-7447, must be notified regarding changes in marital or family status.

COMP TIME

According to Policy and Procedure 2/2-66, compensatory time may be used instead of overtime pay subject to the following guidelines: (1) overtime compensation in the form of compensatory time will be given at a rate of one and one-half hours for each hour over 40 in the work week. Employees cannot accrue more than 240 hours of comp time. (2) Comp time for non-exempt employees should be taken within three months after the overtime was worked and cannot be carried over. (3) Compensatory time may not be considered as vacation time, but may be taken consecutively with vacation time. (4) Management will determine whether compensatory time or overtime pay will be given. The work week spans from Saturday through Friday. Exempt Employee Policy regarding comp time: (Ref: P & P 2-68) Individuals in exempt classifications are expected to fulfill the complete responsibilities of their jobs regardless of hours. These individuals are not normally paid overtime. In lieu of pay for excessive overtime hours, exempt individuals may be permitted to take compensatory time off. Compensatory time must be used within 31 days of its accrual. In exceptional circumstances, exempt individuals may be required to work extended workweeks for periods of long duration. These individuals may be eligible for additional compensation for overtime work, as determined by departmental policy. If the employee's supervisor agrees to approve the use of compensatory time instead of overtime pay for any overtime hours, the following procedure should be used.

  1. The employee should fill out the timesheet by recording all actual hours worked. H/she should mark in the "comments" section how many hours are to be used as comp time.

  2. The supervisor needs to notify the PBS Utah payroll reporter that the designated hours have been approved as comp time.

  3. The employee and supervisor need to keep a record of these hours. Administration does not have a mechanism to keep track of comp hours.

  4. When the employee is ready to use the comp time hours, h/she will need to designate these hours on the timesheet by highlighting the "T = Comp Time Hours Paid" code on the absent code list.

Comp time needs to be reported when taken.

COMPUTER SUPPORT

Please refer to the "EBC Computer Use Acceptable Policy" under EBC Policies. To request assistance on the facility local area network, servers, personal computers, Mac's and printer problems, submit a trouble ticket.

CONFERENCE ROOMS

EBC has four conference rooms available for staff use. The Dumke Board Room (room 245) and kitchen are scheduled through the atrium receptionist. Requests for configuration and/or cleanup of the room should be submitted to the atrium receptionist at least 3 days prior to the event. User fees for groups outside of EBC range from $50 to $150 plus additional fees for configuration and clean up. All "after hour" use of the Boardroom requires Security to be present and users will be charged a small fee. The Harris Teleconference Room (room 211) is scheduled through the UEN (Customer Service) Program Coordinator and is equipped for UEN (Customer Service) activities. The Network Conference Room (room 199) is scheduled through the UEN (Content) receptionist. Set-up should be requested on the Conference Room Request form.The Redd Conference Room (room 218) is scheduled through the PBS Utah Administrative Assistant and can be used for small meetings that don't require special equipment or set-up.Food and beverages are allowed only in the Dumke Board Room and the Redd Conference Room. Unless other arrangements have been made, cleanup is the responsibility of the person who schedules the room. This includes returning the room to its standard configuration.The Dumke Board Room is available on a limited basis to outside entities for a fee. Coordinate through the Media Solutions Administrative Assistant to schedule the Dumke Conference Room for activities after regular business hours.

CONFIDENTIALITY

Personnel files and application information is confidential. Only employees, their immediate supervisor, the Human Resources Manager and the Director of Administration are permitted access to employee files. Personal information such as addresses and telephone numbers are not disclosed without prior approval from the employee.

COPY MACHINES

Copy machines are available to employees. Personal copies are $.05 each and should be paid to the department secretary or assistant

COURIER SERVICE

The Courier is available from 12:30 to 5 p.m. Monday through Friday for errands and deliveries. Instructions may be sent by Email to "Courier" or written on the Courier form, which is available in the administration or downstairs copy room. Instructions should be specific and include the date the errand is to be completed, your name, and a brief description of the request. Instructions and deliveries need to be in the Courier's box by noon. Courier service is available for business use only.

DEFENSIVE DRIVING

Any person using station vehicles, university vehicles, or their own vehicle for personal business on a regular basis (5+ times per year) must complete a University mandated defensive driving course on an annual basis. Non-frequent drivers (<5 times per year) may complete the course every three years. The Defensive Driving course video is available for checkout through the Human Resources Manager. A course is also offered through the University of Utah training department, and the Marriott Library audio-visual department. If you complete this required training off-site, please provide the Human Resources Manager with a record of your training.

E-MAIL

Any form of offensive or harassing statements on E-mail, including disparagement of others based on race, national Any origin, gender, sexual orientation, age, handicap, religious or political beliefs is prohibited. E-mail is public. That is, e-mail is NOT private and can be referenced or subpoenaed. Our department supports the personal privacy of email. Although we do not actively monitor email transmissions, our systems automatically logs email activity in the process of diagnosing problems and/or monitoring the health of the email system.EBC E-mail Tips:Effort should be taken when sending broadcast messages, both locally and outside our facility. Your name is being referenced to the content you distribute, representing both you and the facility. Think about how it appears to others when opened.Be careful in the content and wording selection of communications using email. Subtle, sarcastic, or innuendo can result in misunderstanding and frustration. Occasionally, users "read into" a message something that may or may not be the intended. If an ensuing email results, it can sometimes be in a non-productive form of communication, referred to as a "flame." Use the phone or face-to-face interaction if an email becomes non-task oriented in nature. Explanation, escalation, or clarification are best left to conventional forms of human interaction, as few are gifted enough to produce eloquent prose in email.Using facility wide email lists:

  1. Want to sell something? Use 4saleEBC.

  2. Want to post non-work related information/etc? Use XtraEBC. Before placing an announcement on EBCExtra, consider the following:

    • Could any part of the message be insulting or offensive to individuals of a particular race, color, national origin, gender, religion, political affiliation, family situation, age, disability, military status, or sexual orientation?

    • Is the message free of crude or sexually-oriented language or meaning?

    • Does the message have a constructive purpose?

    • Is the message brief?

    • Is the message positive?

  3. EBC mail list is strictly for University, facility or other work related information or announcements. EBC is not a forum for personal commentary.

Do not send large graphic or executable files over the facility wide lists. If reference to the file is necessary, copy the file to the shared volume of the network and include a description of its location in the email only.PLEASE be courteous and use the appropriate list for facility wide messages.As a service to all users, the GroupWise system auto deletes email after 60 days. User can manually delete email and empty email trash daily, if desired.

EMERGENCY CLOSURE

The University President determines if the campus will close or whether personnel should leave work early due to severe weather conditions or emergencies. Notification of closure, or the recommendation for staff to leave early, may be communicated to staff members through supervisory channels, PBS Utah-TV or the KUER-FM radio station. If the University closes early in the morning, employees are expected to monitor PBS Utah or KUER and come to work if the campus reopens. If notified to leave campus, please do so without delay. Reference: Closure of the University During Inclement Weather http://www.admin.utah.edu/ppmanual/1/1-14.html.

EMERGENCY EVENTS AT WORK

Employees should exit the building in an orderly manner if an emergency, such as a fire or gas leak, occurs during work hours. All building exits are identified in the EBC maps Section V: Guide to Staff and Facilities. Please exit through the door closest to your work area. Reference: Policy on Accident and Liability Reporting and Prevention. http://www.admin.utah.edu/ppmanual/2/2-74.html

EMPLOYMENT VERIFICATION

If you require verification of employment, which includes verification of wages earned, please refer the agency requesting the information to the University of Utah Verification Office, 101 Annex, Salt Lake City, UT 84112. Phone number: 801-581-5793 and/or FAX number: 801-581-5571. The Human Resources Manager of PBS Utah/UEN can verify information such as position title, hours worked, and dates of employment.

EQUIPMENT

Employees needing to use equipment such as VCRs, typewriters, computers, etc. outside the station premises, must have approval from the immediate supervisor and authorization from the Director of Finance and Administration. Employees must fill out the Custodial Agreement form.

FAX MACHINES

FAX machines and FAX transmittal sheets are located in both the upstairs and downstairs copy rooms. Personal Faxes are $.25 a page and should be paid to the department secretary or assistant.

GUEST BADGES

All entry into this building (and exit from it) for non-employees will be through the atrium desk. No exceptions, including vendors. Once visitors have signed the log at the atrium desk, they will be given a visitors pass and the person who they are visiting is expected to meet them at the atrium.If a vendor has a recognizable uniform, they will not need a visitors badge, but will still be required to sign in. After signing in, they will be able to use the rear entrance to load / unload supplies. Do not prop open the doors at the rear entrance; to do so will set off the campus police alarm.If you have a guest in the building and the guest leaves after 5:30 p.m., please hold on to the badge(s) until the following morning and then return it to the atrium receptionist. DO NOT leave any guest badges lying around unattended at the front desk.Although there may be a security person at the front desk after 5:30 for the PBS Utah fund drive, do not return the badges to the night person. He or she will not have a key to the atrium desk drawer and will not be able to lock up or secure the badges.

GUESTS

If you are expecting guests, especially large groups, you need to inform the Atrium Desk. The atrium desk can then prepare security procedures and make special arrangements to ensure that guests are treated with professionalism and courtesy while still implementing the security procedures. The "Visitor Notification" group on the e-mail address list can be used to inform atrium personnel of expected visitors.

ID BADGES

EBC security policy requires all employees to wear an ID badge while on EBC premises (nights and weekends included). The forms needed to obtain an ID badge can be obtained from the Human Resources Manager. You can purchase a replacement ID badge at a cost of $5.00. Since EBC is now a sizable organization, you may not recognize every employee. Building security depends on all employees doing their part. If you happen to meet someone that does not have a badge, you could simply ask him or her if they need help, if they are lost, or whom they are with. If you see someone acting strangely and do not feel comfortable confronting him or her, talk to your supervisor about it immediately.

ILLNESSES AND ABSENCES

Employees are required to notify their immediate supervisor before the start of their regular work shift in the event of illness or absence. The amount of notice may vary by department and according to circumstances. Approval must be obtained from supervisors before making plans to take vacation and Personal Preference days. Employees should try to notify their supervisor as soon as possible whenever sick time is needed, generally no later than one hour before the scheduled work shift. Information regarding sick leave is available from the Benefits office, 121 Annex, ext. 1-7447 and/or the Policies and Procedures Manual: Leaves of Absence - Health-Related http://www.admin.utah.edu/ppmanual/2/2-21.html.

JOB ANNOUNCEMENTS

Current job openings at the Broadcast Center are announced by e-mail and posted on the bulletin board by the break room on the second floor. The Human Resources bulletin board is for employment use only. Please do not post or remove any information from this bulletin board. Most job postings are open to all employees and the general public. An exception is the "internal posting," which is restricted to current benefits-eligible University of Utah employees. Employees interested in applying for a posted position should contact the Human Resources Manager and follow the hiring instructions specified in the posting notice.

KEYS/SECURITY ACCESS CARDS

Requests for keys and security access to the building should be submitted to the Human Resources Manager or designee. The theft, damage, or loss of keys or cards, including your University ID card, should be reported immediately to the department manager and HR Manager. When employment is terminated, station keys and cards must be turned in to the Human Resources Manager or immediate supervisor.

METHODS OF COMMUNICATION

Methods of communication at the Eccles Broadcast Center include in-person, memo form, Email, telephone and voice mail. Departments may establish their own guidelines for the best way to communicate departmental information. Email and voicemail is not secure and should not be used to communicate private and/or confidential information. Because of the impersonal nature of Email, the message is subject to interpretation. If you receive an Email that you perceive to be hostile, you are advised to avoid sending a retaliatory Email and initiating or continuing an Email or Aflame@ war. Please use other means of communication, such as in-person or phone, to clear up any conflict or confusion.

MILEAGE REIMBURSEMENT RATES

  • Day Trip / 80 miles or less (RT) / 32.5 cents per mile

  • Day Trip / More tha 80 miles RT / .25 cents per mile

  • Overnight Trip / 150 miles or less RT / .325 cents per mile

  • Overnight Trip / More than 150n miles RT / .25 cents per mile

The only exception to this is if a 4-wheel drive vehicle is required as part of the job description to facilitate the demands of the job. Then the .325 cents per mile rate is allowed. Exceptions to this policy will be considered only on a case by case basis.

OFFICE SUPPLIES

Office supplies should be ordered through the department administrative assistant or secretary.

OVERTIME

It is the policy of PBS Utah and the University of Utah to actively manage overtime. According to University Policy 2-66, "Supervisory personnel should organize their department work loads to avoid overtime payment." Employees and supervisors should work together in planning schedules to limit overtime. If necessary, the employee may need to schedule additional time or days off. Advantages and disadvantages for both the employee and department should be considered when determining the most appropriate action when a possible overtime situation is created.According to Policy 2-66, "the university does not pay time and one-half overtime rates to "exempt" persons; i.e., those employed in a bona fide executive, administrative, or professional capacity. The human resources department is responsible for determining exempt or nonexempt status and furnishes appropriate information to supervisors in this regard".The department head must approve overtime in advance. Reference: Overtime Compensation for Non-Exempt Employees http://www.admin.utah.edu/ppmanual/2/2-59.html.

PAYDAYS

University payroll checks are issued on the 7th and 22nd of each month and cover the pay periods ending on the 15th and last day of the month. If the 7th or 22nd falls on a weekend, paychecks will be distributed on the Friday preceding the weekend. If a payday occurs on a holiday, university employees will ordinarily be paid on the working day prior to the holiday. There are twenty-four pay cycles in the University Budget year. The semi-monthly gross pay amount is determined by dividing the annual salary by 24. The semi-monthly gross pay for hourly employees will be determined by the number of hours worked during the pay period.Department secretaries are responsible for distributing paychecks to employees after receipt from Human Resources. Please notify the payroll reporter, Human Resources Manager, or immediate supervisor if you detect any problems or have questions regarding a paycheck. Policy referral: http://www.admin.utah.edu/ppmanual/2-60.html. Payroll website: www.payroll.utah.edu

PHONE SYSTEM

Meridian: To transfer a call from one extension to another: Advise the calling party you intend to transfer him/her, then depress the "Conf" button momentarily. This puts the caller on hold. Listen for a stutter dial tone, then dial the extension or outside number to which you wish to transfer the call. If possible, stay on the line until the party you are trying to reach answers. If the party answers, tell them whom is calling, then depress the "Conf" button to bring the caller on the line. You may then have a three-way conversation or hang up. If the called extension is busy or the party does not answer, depress the "Conf" button twice to return to the caller.

Rolm: To transfer a call from one extension to another: Advise the calling party you intend to transfer him/her, then depress the receiver button momentarily. This puts the caller on hold. Listen for a stutter dial tone, then dial the extension or outside number to which you wish to transfer the call. If possible, stay on the line until the party you are trying to reach answers. If the party answers, tell them whom is calling, then depress the receiver button to bring the caller on the line. You may then have a three-way conversation or hang up. If the called extension is busy or the party does not answer, depress the receiver button twice to return to the caller.

Four to Six-way Conference Call: If you would like to have a conference call with more than three people, you are advised to use the campus operator. Dial the Operator (0) approximately 15 minutes before your conference call is scheduled, and ask him/her to place your call. S/he will bring all participants on the line.

PhoneMail: PhoneMail answers your phone electronically and plays your personal greeting to callers. It also accepts and stores messages, which can be played back at your convenience. PhoneMail users should record their own voice message and keep their message current and concise. Operational problems should be referred to the front desk. A PhoneMail System Quick Reference Card can be requested from Telecommunications.

Phone Bill: Long distance phone bills are distributed to staff by the PBS Utah front desk. Please identify all calls and make payments for personal calls to the PBS Utah front desk.

PROBATIONARY STATUS

Staff employees are on probationary status during the first six months of employment. Hourly employees who are in positions without university benefits are considered to be "at will" employees. The university may terminate the individual's employment at any time for any or no cause. Reference: Permanent Staff Wage and Salary Administration Policy

PURCHASING

The University utilizes a purchase order system for buying materials, for rentals, and for obtaining services. Any purchase of material or services requires the written permission of your department head/manager and the Director of Administration. To accommodate these requirements, a Request for Purchase form must be filled out by you and signed by your department head/manager. These forms are available from your department's secretary or the Administration department's Accounting Secretaries. This form is then submitted to the appropriate Accounting Secretary who will complete the necessary form(s) for the university.If the item is less than $3,000 and is to be purchased off campus, a Limited Purchase Order (LPO) will be furnished to you within two working days. This LPO authorizes the ordering of the material or service. If the order is more than $3,000 and is to be purchased off campus, you must wait for approval from the Director of Administration and University Purchasing before ordering the item(s). These purchases must be routed through the University Purchasing Department, on a Requisition form. University Purchasing will then issue a University Purchase Order. This usually takes at least one to two weeks. If you need the item(s) in less than one week, please note that on your Request for Purchase form. In these cases, the Accounting Secretary may be able to obtain a Purchase Order immediately. With careful planning, most items can be ordered in advance and will not require special handling. If the order is more than $3,000, and the vendor does not have a state contract, Purchasing must put it out for bid. If this occurs, please attach a list of one to three vendors you would prefer to use to your Request for Purchase.If the item(s) can be ordered on campus, you will be furnished with a Campus Order within three (3) working days. A Campus Order authorizes the purchase of the material or the service. You may not order any material or service without obtaining the proper approvals and paperwork from the Administration Department. Violation of this policy may result in disciplinary action or, ultimately, in termination of employment.Purchases costing less than $10 may be purchased individually and you will be reimbursed from petty cash. The Payroll Clerk in the Administration Department handles the petty cash fund. Personal loans in the amount of $5 or less may be obtained at the PBS Utah front desk. Reference: Recruitment and Entertainment Expense Reimbursement Policy http://www.admin.utah.edu/ppmanual/3/3-11.html

PURCHASING CARDS

The University has implemented a Purchasing Card program. Purchasing Cards may be obtained by an employee with the approval of their department head/manager and the Director of Administration. Cardholders may use the Purchasing Card to purchase items with the approval of their department head/manager. A Request for Purchase with the proper approval signature(s) and the required purchase documents (invoices, receipts, etc.) must be submitted to the cardholders assigned Reallocator with three (3) days of the purchase.All cardholders must attend Purchasing Card Training prior to receiving their card. Cardholders will receive University Purchasing Card Policy and Procedure information at this training. Violation of these policies may result in disciplinary action or, ultimately, in termination of employment.

PURCHASING FOOD

The University does not allow food items to be purchased using money from petty cash funds. If you or members of your staff need to purchase food for work-related activities (staff meetings, birthdays, visiting clients, etc.) consider one of the following options:

  1. You can contact the accounting department to make arrangements for a "limited purchase order" or "limited purchase check" in advance.

  2. You can buy the food personally, then seek reimbursement. Reimbursement for the cost of food items is handled through a limited purchase check. The Accounting department can provide you the entertainment reimbursement form. After you have completed the form, return it to the accounting department and you should receive a limited purchase check within two days to cover the cost.

Please do not request money from petty cash for food items; petty cash cannot receive reimbursement for this expense.

REPORTING TIME

Pay periods at the University end on the 15th and the last day of each month. The due dates for submitting your timesheets will vary each pay period. The payroll reporter will send out a reminder to notify employees when time reporting is due. Employees will enter their time via the Kronos system. The Kronos website is: http://www.kronos.utah.edu. Employees will need to use their University ID number to log onto their web Payroll timesheet. The University ID number can be obtained from the Human Resources Manager, is located on your web Payroll timesheet, or can be found on the employee paycheck.

SAFETY/ACCIDENTS AT WORK OR WHILE ON BUSINESS

The Environmental Health and Safety Policy is covered in detail in Section 2-73 of the University of Utah Policy and Procedures manual http://www.admin.utah.edu/ppmanual/2-73.html.It is the policy of the University of Utah to promote good health, well being, and occupational safety for its faculty, employees, students, and visitors. All University of Utah faculty, staff, and students are responsible for the following safety practices: 1) participating in mandated training programs provided by supervisors and other instructors, 2) performing safety activities as trained, 3) promptly reporting safety, fire, and health hazards, environmental deficiencies, injuries, and illnesses to the cognizant supervisor or program director, and 4) considering the personal safety of others while performing assigned tasks.All incidents of injury or accident should be made promptly to the immediate supervisor, and the Human Resources Manager. University employees should report promptly and in writing, the circumstances of any accidents and liability incidents in which they are involved, or any information they receive in the course and scope of official duties.

SHIPPING

Packages to be shipped must be delivered to the Courier's office by noon if they are to go out that same day. Please leave shipping instructions in order for mailing to be completed accurately. The courier will not ship personal packages. The following are guidelines for using a particular carrier:

  1. UPS shipments should be ready for delivery by noon. In addition to ground and second day service, UPS offers next day service, which guarantees delivery by 10:30 a.m.

  2. Federal Express shipments should be ready for delivery and in the Courier's office by noon.

  3. Postal Express must be delivered to the post office at the University Bookstore no later than 4 p.m. Please have packages ready for delivery and in the Courier's office by noon.

STORE

A store is located in the atrium where staff and the general public can purchase, at our cost plus shipping and handling, PBS and other products furnished by PBS Utah, KUER, and KUEN. The store is maintained by the atrium receptionist.

SUGGESTIONS AND COMPLAINTS

Suggestions for improvement can be made to your immediate supervisor, department head, general manager, Human Resources Manager and/or the Director of Administration. All suggestions will be carefully considered. Problems or complaints involving a claim of discrimination on the basis of race, color, national origin, religion, sex, age, disability, or veteran's status should be reported immediately to your immediate supervisor and the Human Resources Manager. Refer to Policy and Procedure 2-25 for information regarding disciplinary and grievance actions. Reference: Staff/Employee Grievances and Appeals http://www.admin.utah.edu/ppmanual/2-25.html

TELECOMMUTING

Telecommuting may be negotiable in some job classifications. Contact your supervisor to discuss telecommuting parameters. Telecommuting is an optional decision of department management and is subject to recall or amendment by the employer at any time. Employees who telecommute must abide by the work standards established for their department, and are regulated by University of Utah Policies and Procedures. Reference: Hours of Work and Work Week

TOURS

All requests for tours should be referred to the atrium receptionist who organizes tours with tour guides from PBS Utah, KUER, Utah Education Network, and Electronic Communication Services. EBC Tour Policy

  1. The tours will be limited to two days a week -- Monday Afternoons and Tuesday Mornings (these days were decided based on departmental requests not to have tours on Wednesdays due to taping of Contact, Thursdays due to taping of Civic Dialogue, and Fridays due to News Talk on KUER).

  2. No more than two tours per week will be scheduled. This can include two on Monday afternoon or two on Tuesday morning or one on Monday and one on Tuesday.

  3. Tours should be scheduled AT LEAST two weeks in advance.

  4. We cannot accommodate groups larger than 30 or 40 and therefore only one class at a time should be scheduled to take a tour. Also, EBC cannot accommodate more than 40 persons in one week. Therefore, we will not be able to accommodate a class of 30 on Monday and a class of 40 on Tuesday. It diminishes our resources and hinders the working environment. One class will have to be scheduled to the following week. When schools call and request that more than one class attend simply explain the policy.

  5. Exceptions can be made for an EBC employee, if that employee is willing to find the tour guides and inform the appropriate people of the tour.

  6. One tour guide should be assigned no more than 10-13 in one group.

  7. The atrium desk will continue to schedule tours and send out an EBC-wide e-mail informing the building of upcoming tours.

  8. Tour guides from all EBC entities will be assigned by the General Managers.

  9. Tour guides will rotate on a weekly basis. The tour guides are responsible to follow through with the tour. If they cannot take the tour they are RESPONSIBLE for finding someone who can or will trade weeks with them. It would be appropriate to notify the atrium desk of the expected guide. Please let the desk know who will be leading the tour. The tour guide schedule will be the following: PBS Utah, KUER, Media Services, EDNET, and UEN.

  10. The Atrium desk is responsible for notifying the appropriate employees directly about the tour.

  11. When tours of 20 to 40 are scheduled - requiring more than one tour guide - guides will be selected according to turn. (For example - if the atrium record shows that it is PBS Utah's turn to lead tours and PBS Utah is followed by KUER which is followed by KUEN and there is a tour of 20 students - PBS Utah's and KUER's tour guides will be asked to lead the tour. If they are able to lead the tour it will automatically be KUEN's turn next. If either one of the guides cannot lead the tour they are responsible to find a tour guide).

  12. The atrium desk will act as a facilitator and keep a record of whose turn it is each tour. When a tour is scheduled they then must contact the appropriate tour guide to inform them of the tour.

  13. If no tours are scheduled a particular week ? the tour guide assignments will automatically slide to the next week with scheduled tours.

  14. The atrium desk is not responsible for keeping track of trades. It will contact the scheduled tour guide. If that tour guide has arranged for a trade, then he/she must contact the other party involved and make the appropriate arrangements. The tour guide scheduled for that week will be held responsible.

  15. Media Services will continue to be the contact for international tours (the General Managers will be asked to lead those types of tours).

TRAINING

Funds are available for staff training, which is coordinated through the Human Resources Manager. Funds can be used for University of Utah and Community College classes, consultants for in-house training, seminar/training opportunities offered in the Salt Lake area, and memberships in organizations, which provide training or network opportunities. Training opportunities are posted on the Human Resources bulletin board and routed to managers and supervisors. Employees may request specific training. To request training, complete a Request for Purchase form signed by your supervisor or department head and submit to the Human Resources Manager for final approval.

TRAVEL/CAR RENTAL

See http://fbs.admin.utah.edu/travel/For the Schedule of Allowable Rates see http://fbs.admin.utah.edu/index.php/travel/travel-allowable/

TUITION REIMBURSEMENT

Full-time (75% FTE or greater) employees are eligible to receive a 50% tuition reduction of the normal rate for credit and noncredit classes at the University (unlimited hours). The employee's spouse is eligible for this same benefit after the employee has worked one year and unmarried dependent children under age 26 are eligible after completion of three years full-time continuous employment. The tuition reimbursement form can be obtained from the Accounts Payable secretary or the Human Resources website: www.personnel.utah.edu/benfits. Reference: Reduced Tuition Policy http://www.admin.utah.edu/ppmanual/2/2-45.html

EBC VEHICLE POLICY

The station has nine vehicles, which can be used by staff. The Subaru and Toyota pickup are for general staff use and may be reserved through the PBS Utah front desk. These vehicles are primarily available for local, day-use and should not be scheduled for overnight trips, non-local trips, or for more than one day without approval from the Human Resources Manager. The Toyota pickup is used Monday through Friday in the afternoons by the EBC courier, and therefore is only available during the time periods that the courier is not using the truck. You may check out and reserve these vehicles through the PBS Utah front desk. Return the key and log to the front desk as soon as you have finished using the vehicle. If you are using the vehicle after hours, it is the employee's responsibility to make sure the key and book are returned to the PBS Utah front desk no later than 8 a.m. the following morning, so that others may use the vehicle. Any person using station vehicles, university vehicles, or their own vehicle for personal business on a regular basis must complete a University mandated defensive driving course on an annual basis. Non-frequent drivers may complete the course every three years. The Defensive Driving course video is available for checkout through the Human Resources Manager. A course is also offered through the University of Utah training department, and the Marriott Library audio-visual department. If you complete this required training off-site, please provide the Human Resources Manager with a record of your training. Reference: Accident and Liability Reporting and Prevention http://www.admin.utah.edu/ppmanual/2/2-74.html

VISITOR STICKERS

Stickers will be used for large groups visiting the building. Although these stickers are disposable, please note that guests using these stickers are still required to sign in an out at the Atrium Desk. The stickers should have a name and a date written on them. If the date on the sticker worn by any guest in the building displays a written date previous to the current date, please consider the pass invalid and ask the guest if you can help them. If you have a need to use these stickers for a group you are hosting, please contact the Atrium Desk. It is best to give the atrium desk a list of the names of individuals visiting the building at least one day prior to the event. If their schedule permits, the Atrium personnel may be able to type up the badges for you. However, if you need to prepare the stickers yourself, they can distribute the appropriate number of sticker badges to you. Please assist in implementing the EBC security policy by following this simple procedure regarding "after hours" guests:If your guest will remain in the building after Atrium Desk hours (5:30 each evening), please make sure that the badge is not left sitting on the desk, unattended. Badges are locked up each night. Please hold onto the badge until the following working morning and then to return it to the Atrium Desk employee. It is important that the Atrium desk maintain a complete log of each visitor badge.

WORKWEEK, OVERTIME AND TIMEKEEPING

The University of Utah's regular workweek is based on 40 hours and spans from Saturday through Friday. Non-exempt employees are eligible for overtime pay at the rate of time and one-half for any hours worked in excess of 40 hours in the workweek. Overtime pay is paid in the pay period in which it occurs. Management may elect to have an employee take compensatory time at the rate of time and one-half in place of overtime pay. Holiday pay is to be counted as time worked during the week for the purpose of computing overtime pay (P&P, 2-66). Each employee is required to maintain an accurate record of the time worked and enter this information into the University's timekeeping system (Kronos). Time reporting deadlines vary according to the pay period. The deadline for reporting time worked is announced by the Payroll Reporter each pay period. Travel time, except for traveling to and from work, should be included as time worked, but should not be included in calculating overtime.

Compensatory time may be used instead of overtime salary or wages, subject to the following guidelines:

  1. Overtime compensation in the form of compensatory time will be given at a rate of one and one-half hours for each hour over 40, up to a maximum of 240 hours.

  2. Compensatory time for nonexempt employees should be taken within three months after the overtime was worked and cannot be carried over.

  3. Compensatory time may not be considered as vacation time, but may be taken consecutively with vacation time.

  4. Management will determine whether compensatory time or overtime pay will be given.